This notice informs you, as a user of our systems and applications, about how Hawaii Medical College (the “College”, “we,” and “us”) collects, uses, and protects information about you through your use of College-created websites and College-computer applications. We also describe other policies that directly affect you, as users of these services. Please read this notice carefully before using our websites or applications. We may change this notice from time to time and reserve the right to do so without advance notice. By accessing and using our websites and applications, you consent to these uses and any other uses.

Collection of Information

In order to improve the content and usability of College websites and applications, we may automatically collect certain information from you, including:

  • The Internet Protocol (“IP”) address of your Internet Service Provider (“ISP”) and/or computer.
  • The Domain Name of your ISP and/or computer.
  • The type and version of your operating system and browser (such as Internet Explorer, Opera, Firefox, Chrome, etc.).
  • The date, time, and duration of your visit.
  • Your clicks within the application.
  • The web address of the previous site visited by your browser (if detectable).

We also may request and collect information from you when you interact with our websites and applications, such as information you provide when creating an account, submitting an electronic form, participating in a survey, etc.

Use of Information and Privacy

We do not collect personally identifiable information for commercial or marketing purposes, and we do not sell the personally identifiable information we collect. The personally identifiable information we collect is stored in a secure environment.

We use and may share the information we collect to make sure our systems are up-to-date and compatible with other systems and to improve services offered through College applications and websites. We may also use it to fulfill our duties and for other educational purposes, including, but not limited to:

  • Developing new application functionality;
  • Providing notifications, alerts, or event updates;
  • Responding to requests made under the Freedom of Information Law (“FOIL”) through subpoenas, court orders and other administrative, judicial and legal processes (however, we may withhold certain information if the law permits us to do so);
  • Providing technical notices, updates, security alerts, and administrative messages;
  • Responding to user comments, questions, and requests for customer service;
  • Monitoring and analyzing trends, usage and activities in connection with services;
  • Personalizing and improving services;
  • Complying with any allowable educational purpose, applicable law, regulation, legal process, or governmental request; and
  • Conducting statistical analyses for any of the above reasons.

Certain laws and regulations govern our ability to share or otherwise disclose information about you that we collect. Other laws and regulations may apply, depending on the types of information at issue.

We may monitor and review all content and traffic on College-provided networks and applications. This includes traffic on or from devices that are owned by Hawaii Medical College, as well as devices not owned by Hawaii Medical College if College resources are being accessed or have been accessed from such devices.


Data Security

Hawaii Medical College takes reasonable measures to help protect its websites and applications and the information within them from loss, theft, misuse, unauthorized access, disclosure, alteration, and destruction.

If you receive or create a password when registering for any of our applications, you should not divulge this password to anyone. We will never ask for your password in a telephone call, fax, e-mail or other form of unsolicited communication. When you are finished with an application, you should sign out of the application. If the browser you used to access the application is publicly accessible (such as on a computer at a public library or internet cafe), you should close the browser session and, if possible, clear any browser history, cookies, or other areas where your password might have been stored. Otherwise, you risk having information about you becoming available to third parties.

Account Information

You can update your account information at any time by logging into the application and modifying your personal profile. If you wish to delete or suspend your account, you must contact us at [email protected].


Cookies are computer files that enable an application or website to distinguish between users. We use “temporary cookies” on some parts of our sites and applications, which expire when you close the browser session. We may also use “persistent cookies” to understand the how people access and use our sites and applications.

You can customize most browsers to reject cookies, to accept or reject cookies after a visual warning, or to delete cookies. However, some application and website features may require cookies to function properly.

Copyright and Fair Use 

Hawaii Medical College prohibits the illegal copying of copyrighted texts, publication, documents, and computer software or peer to peer file sharing. Instructors may only copy portions of texts for single use as handouts to illustrate lesson plans, as permitted by federal copyright law. Students may not illegally copy texts or software for distribution, use, or sale. If this policy is violated, the person responsible will be subject to disciplinary action, up to and including termination.

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement. Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505. Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the Web site of the U.S. Copyright Office at:

Web Bugs

We do not use web bugs (also known as “web beacons”) on our web pages or in email for any purposes other than:

  • to identify site performance needs;
  • to ensure compatibility with the technology used by site visitors; and
  • to add and improve services offered by our applications.

Intellectual Property

The content of our applications and websites is copyrighted, and may contain third-party images or graphics that are used with permission. You must obtain permission from the copyright holder before reproducing or otherwise using images/graphics from our websites or applications.