Admissions Policies and Procedures


Satisfactory Academic Progress

FERPA is a Federal law that is administered by the Family Policy Compliance Office (Office) in the U.S. Department of Education (Department). 20 U.S.C. § 1232g; 34 CFR Part 99.

Educational agencies and institutions must annually notify parents and eligible students of their rights under FERPA. Specifically, Hawaii Medical College understands that it must notify parents and eligible students of the following rights: to inspect and review education records and the procedures to do so; to seek amendment of records the parent or eligible student believes are inaccurate and the procedures to do so; to consent to disclosures of education records, except to the extent that FERPA authorizes disclosure without consent; and to file a complaint with SPPO concerning potential violations.

The regulations are specific that all postsecondary institutions are only required to notify eligible students of their rights under FERPA.34 CFR § 99.7

Once a student reaches 18 years of age and makes an application to attend Hawaii Medical College [HMC], he or she becomes an “eligible student,” and all rights under FERPA transfer to the student.

The eligible student has:

  • the right to have access to his or her education records,
  • the right to seek to have the records amended,
  • the right to have control over the disclosure of personally identifiable information from the records (except in certain circumstances specified in the FERPA regulations, some of which are discussed below), and
  • the right to file a complaint with the Department. The term “education records” is defined as those records that contain information directly related to a student and which are maintained by an educational agency or institution or by a party acting for the agency or institution.

FERPA, by definition, generally prohibits the improper disclosure of personally identifiable information derived from education records. Thus, information that a Hawaii Medical College employee or official did, does, or obtained through personal knowledge or observation, or has heard orally from others, is not protected under FERPA.

Therefore, HMC, under the FERPA requirements, notifies each eligible student that he or she has the right to request that inaccurate or misleading information in his or her education records be amended. While HMC is not required to amend education records in accordance with an eligible student’s request, HMC does recognize that it is required to consider the request. If HMC decides not to amend a record in accordance with an eligible student’s request, HMC will inform the student of his or her right to a hearing on the matter. If, as a result of the hearing, HMC still decides not to amend the record, the eligible student has the right to insert a statement in the record setting forth his or her views. That statement must remain with the contested part of the eligible student’s record for as long as the record is maintained.

Under FERPA, HMC may not generally disclose personally identifiable information from an eligible student’s education records to a third party unless the eligible student has provided written consent. However, there are several exceptions to FERPA’s prohibition against non-consensual disclosure of personally identifiable information from education records. One of the exceptions to the prior written consent requirement in FERPA allows “school officials,” including teachers, within a school to obtain access to personally identifiable information contained in education records, provided the school has determined that they have “legitimate educational interest” in the information.

FERPA also permits HMC to disclose personally identifiable information from education records without consent when the disclosure is in connection with financial aid for which the student has applied or which the student has received, if the information is necessary for such purposes as to determine the eligibility for the aid; determine the amount of the aid, determine the conditions for the aid, and/or enforce the terms and conditions of the aid. With respect to this exception, the term “financial aid” means payment of funds provided to an individual (or payment in kind of tangible or intangible property to the individual) that is conditioned on the individual’s attendance at a school.


See Hawaii Medical College Catalog

Complaint Policy and Procedure
See Hawaii Medical College Catalog

Any student with a formal complaint regarding faculty or any aspect of instruction or course is encouraged to discuss their concerns/complaints with their respective instructor, as students will be expected to develop positive conflict resolution skills to ensure success when gainfully employed within the healthcare profession. Should the concern remain unresolved, the student can inform the Student Services Advisor, who will seek assistance from the Program Coordinator or, if necessary, the Assistant Director of Education to resolve the concern/complaint.

Hawaii Medical College Complaint Policy and Procedure

Accrediting Council for Continuing Education and Training (ACCET)

1722 N Street NW, Washington, DC 20036

TEL: (202) 955-1113 FAX: (202) 955-1118TEL: (202) 955-1113 FAX: (202) 955-1118

Approved by Hawaii Post-secondary Education Authorization Program

Member of Hawaii Chamber of Commerce

Member of Hawaii Better Business Bureau

Eligible Training Provider of the State of Hawaii Workforce Development Council

See Hawaii Medical College Catalog

Hawaii Medical College prohibits the illegal copying of copyrighted texts, publications, documents, computer software, or peer-to-peer file sharing. Instructors may only copy portions of texts for single use as handouts to illustrate lesson plans, as permitted by federal copyright law. Students may not illegally copy texts or software for distribution, use, or sale. If this policy is violated, the person responsible will be subject to disciplinary action, up to and including termination.

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement. Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505. Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the Web site of the U.S. Copyright Office at:

Financial Aid

Financial Aid – Awarding Policy

Financial Aid – Verification

FSEOG – Federal Supplemental Educational Opportunity Grant

Refund Cancellation Policy

See Hawaii Medical College Catalog




See Hawaii Medical College Catalog


Campus Safety & Security Data

Retention and Graduation Rates

Transfer-out rate

2021 Job Placement Rates for Graduates

Pharmacy Technician: 26.32%

Clinical Medical Assistant: 33.8%

Healthcare Administration Billing and Coding: 30%

Associate of Applied Science in Clinical Medical Assistant: 57.69%

Associate of Applied Science in Healthcare Administration Billing and Coding: 38.10%

2021 Completion Rates

Pharmacy Technician: 69.7%

Clinical Medical Assistant: 53.85%

Healthcare Administration Billing and Coding: 55.68%

Associate of Applied Science in Clinical Medical Assistant: 57.38%

Associate of Applied Science in Healthcare Administration Billing and Coding: 53.49%


See Hawaii Medical College Catalog

  • Provide verification of a negative tuberculin test done within the past 12 months prior to the first day of attendance. The verification must indicate the dates of administration and reading of the Mantoux skin test (PPD), the transverse diameter of induration in millimeters, and the signature or stamp of the MD, DO, APRN, PA, or clinic.
  • Provide proof of two Measles Mumps Rubella (MMR) shots (if received before the age of 18 years old) or a combination of one Measles shot and one MMR shot required. Shots should be given one month apart, given on or after January 1, 1968, and/or after the 1st birthday, and/or if the student previously had the shots or the disease but does not have a record of it, a positive MMR IgG blood test report signed by an M.D. is acceptable. *Exception* If the tentative student is 18 years of age and receives one MMR vaccination, the CDC states, that it is acceptable.
  • Provide proof of Tetanus, Diphtheria, and Pertussis (Tdap) Vaccination within 10 years of the start of class. Proof of two doses of Varicella or a positive antibody test for Varicella.


See Hawaii Medical College Catalog

Alcohol & Drug Prevention & Counseling

The influence of drugs and/or alcohol impairs the student’s ability to become employable and, thus, is counter to the training and educational objectives of Hawaii Medical College. The unlawful manufacture, distribution, dispensing, possession, or use of illicit drugs or alcohol on Hawaii Medical College premises or during activities is strictly prohibited. All students’ enrollment shall be conditional on their adherence to this policy. Any student who violates this policy will be subject to immediate disciplinary action including dismissal, and referral to the appropriate authorities for legal action.

Local, state, and federal laws prohibit the unlawful possession, use, distribution, and sale of illegal drugs and the underage possession, use, distribution, and sale of alcohol. The Federal Controlled Substances Act provides penalties of up to 15 years imprisonment and fines of up to $25,000 for unlawful distribution or possession with intent to distribute narcotics.

For unlawful possession of a controlled substance, a person is subject to one-year imprisonment and fines up to $5,000. Any person who unlawfully distributes a controlled substance to a person under 21 years of age may be punished by up to twice the term. Students who are under 21 years of age and who use, sell, or are in the possession of alcoholic beverages are subject to the penalties of the State of Hawaii.

Serious health risks are associated with the illegal use of drugs and alcohol. These risks include, but are not limited to, addiction, impaired ability and judgment, the risk of hepatitis and AIDS, hallucinations, paranoia, psychosis, damage to major organs, and overdose, which can result in death.

Beginning in 2019, Hawaii Medical College established a yearly in-service and student information session facilitated by a local state-approved Substance Abuse Prevention Program.

Students are encouraged to seek counseling and/or treatment should they need assistance with drug and/or alcohol problems. Contact the following for help: 1-800-NCA-CALL National Council on Alcoholism Information hotline. 1-800-662-HELP National Institute on Drug Abuse hotline.

Local resources include:

ALU Like Inc – Ho’ala HOU Department Substance Abuse Prevention

458 Keawe Street

Honolulu, Hawaii 96813


Coalition for a Drug-Free Hawaii

Workforce Development; Hawaii Prevention Resource Center; Training; and Second Step Program on the Island of Oahu (Kalihi)

(808) 545-3228(808) 545-3228

Family Education Center of Hawaii

Science & Family Bonding Program

Oahu (808) 936-9584Oahu (808) 936-9584

Safety and Security Reference Book

CARES Act Reporting Information

Q3 2020
Q4 2020
Q1 2021