GENERAL INSTITUTIONAL INFORMATION
Complaint Resolution Policy
Approval and Licensure of Institution and Programs
Copyright and Fair Use
Financial Assistance Available to Students
Post-Start Refund Policy
Veterans Affairs (VA) Refund Policy
Requirements and Procedures for Official Withdrawal from School
College Navigator Statistics
The Americans with Disabilities Act (ADA) Non-Discrimination Policy
Campus Safety and Security Policies
CARES Act Distribution Report
STUDENT CONFIDENTIALITY POLICY (FERPA)
FERPA is a Federal law that is administered by the Family Policy Compliance Office (Office) in the U.S. Department of Education (Department). 20 U.S.C. § 1232g; 34 CFR Part 99.
Educational agencies and institutions must annually notify parents and eligible students of their rights under FERPA. Specifically, Hawaii Medical College understands that it must notify parents and eligible students of the right: to inspect and review education records and the procedures to do so; to seek amendment of records the parent or eligible student believes are inaccurate and the procedures to so do; to consent to disclosures of education records, except to the extent that FERPA authorizes disclosure without consent; and to file a complaint with SPPO concerning potential violations.
The regulations are specific that all postsecondary institutions are only required to notify eligible students of their rights under FERPA.34 CFR § 99.7
Once a student reaches 18 years of age and makes application to attend Hawaii Medical College [HMC], he or she becomes an “eligible student,” and all rights under FERPA transfer to the student.
The eligible student has:
- the right to have access to his or her education records,
- the right to seek to have the records amended,
- the right to have control over the disclosure of personally identifiable information from the records (except in certain circumstances specified in the FERPA regulations, some of which are discussed below), and
- the right to file a complaint with the Department. The term “education records” is defined as those records that contain information directly related to a student and which are maintained by an educational agency or institution or by a party acting for the agency or institution.
FERPA, by definition, generally prohibits the improper disclosure of personally identifiable information derived from education records. Thus, information that a Hawaii Medical College employee or official did, does, or had obtained through personal knowledge or observation, or has heard orally from others, is not protected under FERPA.
Therefore, HMC, under the FERPA requirements, notifies each eligible student that s/he has the right to request that inaccurate or misleading information in his or her education records be amended. While HMC is not required to amend education records in accordance with an eligible student’s request, HMC does recognize that it is required to consider the request. If HMC decides not to amend a record in accordance with an eligible student’s request, HMC will inform the student of his or her right to a hearing on the matter. If, as a result of the hearing, HMC still decides not to amend the record, the eligible student has the right to insert a statement in the record setting forth his or her views. That statement must remain with the contested part of the eligible student’s record for as long as the record is maintained.
Under FERPA, HMC may not generally disclose personally identifiable information from an eligible student’s education records to a third party unless the eligible student has provided written consent. However, there are several exceptions to FERPA’s prohibition against non-consensual disclosure of personally identifiable information from education records. One of the exceptions to the prior written consent requirement in FERPA allows “school officials,” including teachers, within a school to obtain access to personally identifiable information contained in education records provided the school has determined that they have “legitimate educational interest” in the information.
FERPA also permits HMC to disclose personally identifiable information from an education records without consent when the disclosure is in connection with financial aid for which the student has applied or which the student has received, if the information is necessary for such purposes as to: determine the eligibility for the aid; determine the amount of the aid; determine the conditions for the aid; and/or enforce the terms and conditions of the aid. With respect to this exception, the term “financial aid” means payment of funds provided to an individual (or payment in kind of tangible or intangible property to the individual) that is conditioned on the individual’s attendance at a school.
COMPLAINT RESOLUTION POLICY
Any student with a formal complaint regarding faculty or any aspect of instruction or course are encouraged to discuss their concerns/complaints with their respective instructor, as students will be expected to develop positive conflict resolution skills to ensure success when gainfully employed within the healthcare profession. Should the concern remain unresolved, the student can inform the Student Services Advisor, who will seek assistance from the Program Coordinator or, if necessary, the Assistant Director of Education to resolve the concern/complaint.
APPROVAL AND LICENSURE OF INSTITUTION AND PROGRAMS
Accrediting Council for Continuing Education and Training (ACCET)
1722 N Street NW ,Washington, DC 20036
TEL: (202) 955-1113 FAX: (202) 955-1118
Approved by Hawaii Post-secondary Education Authorization Program
Member of Hawaii Chamber of Commerce
Member of Hawaii Better Business Bureau
Eligible Training Provider of State of Hawaii Workforce Development Council
The term “copyright and fair use” refers to material someone else created that you, as a student, would like to use.
HMC requires that all faculty, staff and students comply with federal law regarding the use of copyright protected materials including material for use in the classroom, out of classroom in presentations, online, at conferences, and in homework.
Under the Digital Millennium Copyright Act, HMC has the responsibility to remove or deny access to websites with copyright violations if the websites are part of the College’s network. In this event, it is the producer of the material that is liable for any copyright infringements. Copyright law does make allowances for “fair use” of copyrighted material under certain circumstances. The circumstances are evaluated based on four criteria:
- The purpose and character of use
- The nature of the copyrighted work
- The amount and substantiality of the portion used
- The effect of use on the potential market of the work
REQUIREMENTS AND PROCEDURES FOR OFFICIAL WITHDRAWAL FROM SCHOOL
COLLEGE NAVIGATOR STATISTICS
SERVICES FOR STUDENTS WITH DISABILITIES
THE AMERICANS WITH DISAIBLITIES ACT (ADA) NON-DISCRIMINATION POLICY
Retention and Graduation Rates
2018 Job Placement Rates for Graduates
Pharmacy Technician: 67%
Clinical Medical Assistant: 70.8%
Healthcare Administration Billing and Coding: 70.1%
Associate of Applied Science in Clinical Medical Assistant: 76.6%
Associate of Applied Science in Healthcare Administration Billing and Coding: 77.7%
2018 Completion Rates
Pharmacy Technician: 87%
Clinical Medical Assistant: 70.27%
Healthcare Administration Billing and Coding: 69.77%
Associate of Applied Science in Clinical Medical Assistant: 76.6%
Associate of Applied Science in Healthcare Administration Billing and Coding: 84.62%
HEALTH & SAFETY
- Provide verification of a negative tuberculin test done within the past 12 months prior to the first day of attendance. The verification must indicate the dates of administration and reading of the Mantoux skin test (PPD), the transverse diameter of induration in millimeters, and the signature or stamp of the MD, DO, APRN, PA, or clinic.
- Provide proof of two Measles Mumps Rubella (MMR) shots (if received before the age of 18 years old) or a combination of one Measles shot, and one MMR shot required. Shots should be one month apart, given on or after January 1, 1968, and/or after the 1st birthday and/or if student previously had the shots or the disease, but does not have a record of it, a positive MMR IgG blood test report signed by an M.D. is acceptable. *Exception* If the tentative student is 18 years of age and receives one MMR vaccination, the CDC states, that it is acceptable.
- Provide proof of Tetanus, Diphtheria, Pertussis (Tdap) Vaccination within 10 years of the start of class. Proof of two doses of Varicella or positive antibody test for Varicella.
DRUG AND ALCOHOL ABUSE PREVENTION PROGRAM
The influence of drugs and/or alcohol impairs the students’ ability to become employable and thus, is counter to the training and educational objectives of Hawaii Medical College. The unlawful manufacture, distribution, dispensing, possession, or use of illicit drugs or alcohol on Hawaii Medical College premises or during activities is strictly prohibited. All students’ enrollment shall be conditional on their adherence to this policy. Any student who violates this policy will be subject to immediate disciplinary action including dismissal, and referral to the appropriate authorities for legal action.
Local, state and federal laws prohibit the unlawful possession, use, distribution, and sale of illegal drugs and underage possession, use, distribution, and sale of alcohol. Federal Controlled Substances Act provides penalties of up to 15 years imprisonment and fines up to $25,000 for unlawful distribution or possession with intent to distribute narcotics.
For unlawful possession of a controlled substance, a person is subject to a one-year imprisonment and fines up to $5,000. Any person who unlawfully distributes a controlled substance to a person under 21 years of age may be punished by up to twice the term. Students who are under 21 years of age and who use, sell, or who are in the possession of alcoholic beverages are subject to penalties of the State of Hawaii.
Serious health risks are associated with the illegal use of drugs and alcohol. These risks include but are not limited to: addiction, impaired ability and judgment, risk of hepatitis and AIDS, hallucinations, paranoia, psychosis, damage to major organs, and overdose which can result in death.
Beginning in 2019, Hawaii Medical College established a yearly in-service and student information session facilitated by a local state approved Substance Abuse Prevention Program.
Students are encouraged to seek counseling and/or treatment should they need assistance with drug and/or alcohol problems. Contact the following for help: 1-800-NCA-CALL National Council on Alcoholism Information hotline. 1-800-662-HELP National Institute on Drug Abuse hotline.
Local resources include:
ALU Like Inc – Ho’ala HOU Department Substance Abuse Prevention
458 Keawe Street
Honolulu, Hawaii 96813
Coalition for a Drug-Free Hawaii
Workforce Development; Hawaii Prevention Resource Center; Training; and Second Step Program on the Island of Oahu (Kalihi)
Family Education Center of Hawaii
Science & Family Bonding Program
Oahu (808) 936-9584
CAMPUS SAFETY AND SECURITY POLICIES
CARES ACT REPORTING ON EMERGENCY FINANCIAL AID GRANTS TO STUDENTS